Privacy Policy

The short version

RefillCraft is a planner refill generator that runs entirely in your browser. We don't track you, we don't use cookies, and the planner tool never sends your data to our servers. If you subscribe to our newsletter, we store only your email address on our own server in the EU. That's it.

The planner tool

The RefillCraft refill generator at refillcraft.com/app processes everything locally in your web browser. Your planner configurations, customizations, and generated PDFs are never uploaded to any server. No data leaves your device.

We do not use cookies, tracking pixels, or analytics on the planner tool.

Newsletter

If you choose to subscribe to our newsletter, we collect the following:

• Email address — the only personal data we collect

Purpose

We use your email address solely to send you occasional updates about new planner refill layouts, new planner sizes, and product improvements. We typically send one to two emails per month.

Legal basis

The legal basis for processing your email address is your explicit consent (Art. 6(1)(a) GDPR), given when you submit the newsletter signup form and confirm your subscription via double opt-in.

Double opt-in

After submitting your email, you will receive a confirmation email. Your subscription only becomes active after you click the confirmation link. This ensures that only the owner of the email address can subscribe.

Data processing

Our newsletter is managed through self-hosted software on a server located in the European Union. Your email address is stored and processed exclusively within the EU. We do not share your data with third parties.

Emails are sent via IONOS SE (Elgendorfer Str. 57, 56410 Montabaur, Germany), which acts as our email service provider under a Data Processing Agreement in accordance with Art. 28 GDPR.

Unsubscribe

You can unsubscribe at any time by clicking the unsubscribe link included in every email, or by contacting us directly. Upon unsubscribing, your email address will be removed from our mailing list.

Data retention

We retain your email address for as long as your subscription is active. If you unsubscribe, your email address is deleted from our mailing list.

This website

The marketing website at refillcraft.com does not use cookies or tracking pixels. We do not collect any personal data through the website other than through the voluntary newsletter signup described above.

We use Cloudflare Web Analytics to collect anonymous, aggregated usage statistics such as page views, referrers, and browser information. Cloudflare Web Analytics does not use cookies, does not track individual users, and does not collect personal data.

The website is hosted on Cloudflare Pages. Cloudflare may process certain technical data (such as IP addresses) as part of delivering the website. This processing is governed by Cloudflare's Privacy Policy. Cloudflare, Inc. is certified under the EU-US Data Privacy Framework.

Your rights under GDPR

If you are in the European Economic Area, you have the right to:

• Access — request a copy of the personal data we hold about you
• Rectification — request correction of inaccurate data
• Erasure — request deletion of your personal data
• Restriction — request restriction of processing
• Data portability — receive your data in a structured format
• Objection — object to processing of your data
• Withdraw consent — withdraw your newsletter consent at any time

To exercise any of these rights, contact us at contact@refillcraft.com.

You also have the right to lodge a complaint with your local data protection supervisory authority.

Contact

For any privacy-related questions or requests:
contact@refillcraft.com